Facilitating Communication with Guests for Vacation Rentals: 8 Tech Best Practices

Communication with Guests for Vacation Rentals: 8 Tech Best Practices - Zeevou

Communication is at the heart of every successful vacation rental experience. Whether you’re a seasoned host or just starting out, facilitating communication with your guests is essential for ensuring their comfort, satisfaction, and a memorable stay. In this blog, discover how to make your guests’ stays memorable, one tech-savvy step at a time. So, grab your virtual toolkit to enhance your communication with vacation rental guests.

Instant Booking and Confirmation

Guests increasingly prefer instant booking options, allowing them to secure their reservation without waiting for host approval. This trend reduces communication lag and offers convenience. For example, Booking.com offers a “Book Now” feature for many of its vacation rental properties. This feature allows guests to book a property without having to wait for host approval.

Of course, there are also some potential drawbacks to instant booking and confirmation. For example, hosts may have less control over who books their properties, and there is a risk of double bookings. However, these drawbacks can be mitigated by taking steps such as implementing a strict cancellation policy and using a channel manager to sync calendars across all listing platforms.

Chatbots and AI

Hosts have taken a step farther than using only messaging apps like WhatsApp or Airbnb’s messaging platform for communication with guests; they are implementing chatbots and artificial intelligence solutions these days to automate responses to common questions, streamline booking processes, and provide instant support to guests.

Guest Guru, for instance, is a conversational AI platform used by vacation rental hosts of all sizes, from individual property owners to large management companies. It is a popular choice for hosts who want to improve their communication with guests and streamline their operations.


Self-check-in procedures, often facilitated through keyless entry systems or smart locks, have become more popular. These systems reduce the need for in-person interactions and enhance guest privacy and convenience.

Zeevou offers self-check-ins through a fully automated contactless booking process that allows hosts to collect guest details, take payments, sort out security deposits, and verify their guests from home or office. 

Offering self-check-ins through a fully automated contactless booking process - Zeevou

Mobile-First Communication 

In our smartphone-dominated world, it’s crucial to optimise your communication for mobile devices. Ensure that your messages and information are easily accessible and readable on smaller screens. When you do this, you make it effortless for your guests to access what they need, showing that you care about their convenience and ensuring a smoother, more enjoyable stay. 

Book A Free Demo to check out Zeevou’s Mobile App for the best communications management experience.

Virtual Tours 

Using virtual reality (VR) or augmented reality (AR) for property tours and showcasing local attractions is a growing trend, allowing guests to explore your vacation rental and the surrounding area from the comfort of their own home.

Virtual tours can give guests a realistic sense of the layout, size, and amenities of a property. This can help guests to make informed booking decisions and avoid any surprises when they arrive at the property. Read more about Airbnb Virtual Tour for Vacation Rentals here.

Multilingual Support 

To create a warm and inclusive environment, offering communication in multiple languages is a must. It ensures that all guests, no matter where they’re from, feel comfortable and valued. So, embrace diversity and make everyone feel at home with multilingual support. 

offering guest communication in multiple languages - Zeevou

Here’s a short checklist for you to follow:

  • Translate your website and listing descriptions into multiple languages. 
  • Provide multilingual guest support.
  • Create multilingual welcome guides and other informational materials. 
  • Partner with local businesses that offer multilingual services. 
  • Make sure your website and listing descriptions are accessible to guests with disabilities. 

Digital Guest Guides 

Providing digital guides in the form of PDFs or online platforms is becoming popular. From house rules to local attractions and emergency contacts, it’s all there, right at your guests’ fingertips. You’ll love how it simplifies hosting, and guests will love the convenience.

Guests love the convenience of having all this information in one place, and you’ll appreciate how it streamlines your hosting experience. Plus, you’re saving trees by going paperless – eco-friendly hosting for the win!

Voice Assistants 

Integrating with voice-activated devices like Amazon Alexa or Google Home for property information and local tips is becoming more common. It’s all about simplifying and enhancing the guest experience, making their stay more convenient and memorable. Embrace this technology to stand out and offer a unique, interactive, and personalised stay for your guests.

Concluding Remarks

To stay competitive in the vacation rental industry, it’s essential to adapt to these communication trends while maintaining a high level of hospitality and responsiveness. Keep an eye on the latest developments and technologies in the field to stay ahead of the curve.

Image by pch.vector on Freepik.

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