Why Having a Vacation Rental Calendar Is Crucial to Your Business


As an investor in the vacation rental industry, you know being organised and efficient is essential in this business. Therefore, you need to utilise all the related resources and tools at your disposal, including a vacation rental calendar.

Implementing a vacation rental booking calendar is a must for every property manager who wants to achieve high occupancy rates. Thus, it is vital to choose the right calendar as it can positively impact different aspects of a short-term rental business.

Let’s explore more why and how employing a reliable calendar can be a game-changer for your lodging business.

Why You Really Need a Vacation Rental Calendar


Due to offering several valuable features, a vacation rental calendar has many benefits for property management, such as:

Tracking Bookings

One of the hosts’ first challenges while scaling their business is tracking reservations coming from the direct booking website and OTAs. While growing your company, it will become overwhelming to follow listing sites separately to manage reservations. So implementing a vacation rental calendar can be a big help for managers with large portfolios. It synchronises all listings on different platforms and provides a clear visual representation of bookings.

Effective Price Setting

A vacation rental calendar enables revenue managers to have an overall view of rates. It also gives the availability of various unit types all on one page. Thus, your finance team can quickly evaluate nightly rates and modify restrictions for each booking.

Avoiding Double Bookings 

The vacation rental calendar keeps any property’s booking status updated by syncing all bookings from various listing sites. It illustrates real-time information, such as room availability, to the guest when reserving a unit through any listing platform. Thereby, it significantly decreases the risk of receiving double bookings.

Notifying Staff

By accessing an updated vacation rental calendar, the check-in group can get informed of every reservation effortlessly. So the staff can quickly check the booking and decide to accept or reject the request.

Saving Time

Owners and staff will have no problem obtaining the information they need since they can access crucial information at a glance. As such, they will devote more time to other areas of running their rental business.

Choosing a Vacation Rental Booking Calendar Tool


As an owner of ten rentals or more, you probably use a channel manager to coordinate the operation of all your properties from one place. 

In order to sync and store reservations, some channel managers use a free tool like iCal calendar. However, iCal has some bugs and bounded capabilities. Lack of ability to integrate with third-party apps and collect sufficient data has made this software an insufficient calendar for property management.

Many other channel managers and hospitality software use API integrations to receive bookings and send rates in real-time. API integrations get updated in a second once a booking hits you or when you make a change in nightly prices. Doing so helps you develop a seamless and solid connection between all listings and other software.

Zeevou uses two-way API integration with other listing channels that eliminate the risk of overbookings to a perfect extent. In addition, Zeevou’s unique Booking Calendar has made the rental management process spotless by offering a range of useful features, briefly explained below.

  1. City-based Calendars. You are able to create separate calendars for each city where you have units in multiple cities.
  2. Focused View. The units within a unit type or inside a property can be compressed into a single row. This allows you to focus on the properties of concern at a given time.
  3. Property Specifications. The calendar allows users to add properties’ profile pictures and postal addresses on their icons.
  4. Direct Actions. You can generate bookings and block dates straight from the Bookings Calendar.
  5. Booking Stages. Bookings at various stages of completion are presented in different colours on the Bookings Calendar. The extended stays are also shown in red.
  6. Booking Source. The logo of the listing platform, where the reservation has come from, appears for each booking.
  7. Property Cleanliness Status. The unit will be marked as dirty until you or your cleaners label the room as clean. It can also be done automatically through the housekeeping mobile app.

The vacation rental calendar is an excellent resource that helps proprietors gain high occupancy rates while saving them a lot of effort to scale their business. However, you should be careful in choosing a reliable booking calendar. Employing all things mentioned in this article, you can successfully escape every property managers’ absolute nightmare, which is overbooking.

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