iGMS vs Smoobu
This article examines iGMS vs Smoobu by concentrating on the main features that a hospitality management software should offer. The data has been collected from iGMS’s and Smoobu’s websites and help articles. We also checked their reviews at Capterra to find the aspects that the actual users are emphasising.
User Review
In Capterra, iGMS has a rating of 4.6, with the highest score for Value for Money and Customer Service.
Trustpilot introduces iGMS as a Great tool with a 4.2 TrustScore.
In Capterra, Smoobu has a rating of 4.5, with the highest score for Customer Service, Value for Money, and Ease of Use.
Trustpilot introduces Smoobu as a Great tool with a 4.2 TrustScore.
iGMS’s booking processing is effortless and straightforward. Every booking that hits your properties from OTAs has a reservation card in which the guest’s contact information is listed.
iGMS automates your payment processing, and you can also make refunds quickly. You can use the pre-set email templates for each property or create new ones manually and easily use them for communication. Your check-in instructions will also be sent out in one of the emails.
You can also alter the bookings and change the number of guests, dates, or extended stays.
iGMS lets you generate and send rental agreements to guests. Additionally, for rentals exceeding 28 days, you can establish a unique long-term agreement that will be automatically implemented for all such reservations.
With iGMS, you can manage the collection and return of security deposits for direct reservations. To do this, you need to set up a connection with Stripe in your iGMS account.
Smoobu offers a “native online check-in tool,” through which you can collect guest information for compliance with local laws or for your own safety.
You can customise all the standard fields, including name, gender, nationality, document number, etc. Additionally, you have the option to add custom fields, require e-signature, and allow guests to attach files.
Smoobu’s integration with ChargeAutomation enables you to automate payment collection for reservations, security deposits, refunds, and fees.
iGMS offers native integrations with Airbnb, Vrbo, and Booking.com, and it offers iCal support for various OTAs.
Getting connected to Airbnb, HomeAway, and Vrbo, you can sync your availability, occupancy, pricing, and messaging with your iGMS account and manage them from your multi-calendar within the system.
Regarding the rest of the channels, you can only import/export your tasks and availability using the iCal connection, which requires your supervision as it takes some time for it to get updated each time a change is made.
Smoobu’s channel manager synchronises all the bookings, calendar blocks, cancellations, and rates.
Smoobu has integration with more than 100 channels; it has an API integration with 15 channels.
Price synchronisation is available for Airbnb, Booking, Expedia, Agoda and Vacation-apartments. You can add a mark-up in percentage to the base rate. It applies to the minimum stay and the price according to the days of the week.
Prices can be exported/imported from one channel into another.
If your property can be booked as a whole or in separate units, Smoobu blocks unit bookings when the whole property is reserved and blocks the entire property when a unit is booked.
iGMS generates mid-stay housekeeping and check-out housekeeping tasks automatically from the system upon every entry/check-out. Your iGMS multi-calendar will provide you with three types of functions differentiated with three different colours:
- Red tasks — assigned cleaning visits are indicated by a © in the multi-calendar, and unassigned ones have a silhouette of a person. Cleaning visits are automatically created upon check-out of each reservation. It is not possible to have more than one cleaning visit per day.
- Purple tasks — short visits, inspections or handyman appointments. The number of tasks per day is not limited.
- Green tasks with a check mark — completed cleaning visits and tasks.
An iGMS account holder can set up Access and Permissions in each team member’s account in the Team & Members section.
Smoobu offers integration with cleaning software such as Doinn, Properly, TurnoverBnB, and Operto Teams.
iGMS sends check-in instructions to guests via a set of ready-made email templates for each property. You can also create new templates for each booking, message them from the unified inbox, welcome them, and provide them with the necessary information for each check-in.
With the integration of iGMS and EveryDoor, users can connect their smart locks and buzzer systems for automatic, secure, and keyless entry.
Smoobu’s “native online check-in tool” helps you to collect information that you need for the local laws or the information you need for your safety as a host.
Smoobu integrates with online check-in services like Check-in Scan and smart lock solutions such as igloohome.
- iGMS allows you to create and manage a free direct booking website, regardless of your subscription plan.
- The iGMS website is customisable, enabling you to adjust the layout, colour schemes, fonts, and more.
- Your website will automatically sync with the iGMS Multi-Calendar.
- You can collect payments through integration with Stripe.
Instant Website Builder
With the iGMS Website Builder, you can set up your website with no coding knowledge. All it takes is a simple click on the “Create a website” button to transform your Airbnb listing into a fully functional website. All your information, including property descriptions, photos, amenities, and pricing will be automatically pulled from Airbnb.
- Smoobu provides you with a direct booking website, which is commission-free. You can add photos, location, description, logo, Google Maps, and policies, and collect payment through Stripe/PayPal.
- You can use it with your domain. Smoobu’s booking engine iFrame can be integrated with your current website.
- You can translate the website into over 25 languages.
- The website covers 50 currencies.
- “You can add custom Javascript.”
- For the website, you can specify rates per person, per night, per booking, and define minimum stays. The availability calendar can be embedded on the website, and the guests can see it.
- The website is responsive on all devices.
- For the website, you can set “min days between booking and arrival, arrival and departure days, long stay discount, and discount code.”
- Smoobu integrates with Google Analytics.
- You can make restrictions regarding check-in and check-out days for your website.
- You can embed Instagram, Facebook, Twitter, WhatsApp, Youtube, and LinkedIn on your website.
The web pages are NOT generated for different locations.
iGMS offers a tool for times when a guest wants to stay longer in your properties, which is editing the booking without going to your Airbnb account to make changes to the booking details.
The property, the price, the number of guests, the dates, and the number of nights can be altered from inside the reservation card.
You can define long-stay discounts with “dynamic minimum length” for your website. For example, after 20 nights, your guests get a discount.
- iGMS’s hosts and their teams can view structured information about the booking in reservation cards, such as the property, dates, guests, and the reservation cost.
- You can set up how the check-in will take place. A concierge can be assigned or you can also select self check-in for the task.
- Hosts can also add instructions and assign tasks to the team member related to cleaning or check-out.
- There are specific pre-set email templates for check-in instructions for each property, which are sent out automatically to your guests from Airbnb, HomeAway, and Vrbo.
- Smoobu automates your communication with guests by creating message templates like “thank you messages” and setting trigger events. The templates are customisable according to the guest name, check-in, and check-out times.
- Smoobu’s “Dynamic Guest Guide,” generated uniquely for each booking, provides your guests with all the necessary information in 40 languages until they check out.
- Smoobu has full integration with Booking.com & Airbnb messaging APIs.
iGMS allows you to view the guest profile on the platform. The guest profile contains information about the guest, such as reservation code, contact details, their profile on Airbnb, government ID, work email, social accounts, selfies and more.
You can easily navigate to the reviews and recommendations that the guest has received. If you click on the guest’s photo, you will have the guest’s Airbnb verification information displayed. This allows Airbnb hosts to screen guests instantly via the software.
From the reservation card, hosts can message the guests or open the itinerary.
Smoobu’s CRM tool collects all guest contacts from all the connected portals on one page.
You can edit the data and export the list and send SMS and emails through third parties.
You can download the mobile app to be in touch with your guests.
iGMS:
- Allows recording maintenance issues.
- Enables you to create a task for your fixer from the platform with the address, date, description of the issue, and approximate duration. You can also add notes for your staff about each task.
- Allows the fixers and the cleaners to turn the task’s status to complete when done and track them in real time.
- Sends the fixers notifications on their mobile phones via text messaging when the task is created automatically from the system or manually by another user of iGMS. They will also receive another message as a reminder the evening before.
- Creates a daily schedule for each staff of yours for the following day in order to avoid missing things.
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iGMS has a mobile app and an iPod/iPad app that allows you to manage your properties fully from the app, just like when you are using the web version.
You can use their mobile app for the following tasks:
- Check your business performance via the iGMS Dashboard.
- Manage rates and availability with the Multi-calendar and Single Property Calendar.
- Manage communications through the unified inbox.
- Access the cleaning management system for better control over housekeeping tasks.
- You can handle multiple Airbnb accounts from a single dashboard.
With Smoobu’s mobile app you can:
- Handle bookings from platforms like Airbnb, Booking.com, Agoda, and others in one convenient system.
- Streamline guest communication by managing messages from all channels in one place.
- Set up automated, personalized messages to elevate the guest experience effortlessly.
- View detailed property information, manage availability, and respond to requests anytime, anywhere.
- Add your team to the Smoobu App for seamless coordination and shared access.
The app caters to users in various languages, including for a global experience.
iGMS enables you to manage different Airbnb accounts from one central system.
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iGMS can automate your communications with the guests, your housekeepers, and maintenance staff fully.
Communication: Pre-set email templates to be sent out to your Airbnb, Vrbo, HomeAway and Expedia guests automatically.
- Housekeeping: iGMS automatically generates check-out housekeeping tasks after each check-out. The software provides your housekeepers with a daily schedule to be followed using the staff portal.
- Maintenance: iGMS allows you to create profiles and tasks for the maintenance staff.
Smoobu’s “central operations cockpit” shows you the key performance indicators such as occupancy and distribution rates, current bookings, and a list of upcoming guests.
Smoobu offers a “Permissions” feature that lets hosts create individual accounts for team members. With read-only accounts, team members can view specific information without the ability to make changes. You can customise access levels based on your team’s needs.
iGMS allows you to define different roles in your management system.
Each property can have only one property owner.
Notifications about new bookings, alterations, and cancellations are sent to property owners by default.
The owner has direct and immediate access to their multi-calendar. If additional permissions have been granted, the owner can manage pricing, guest communication, and create and assign cleaning tasks.
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iGMS allows you to collect payments from your direct bookings, website, and hotel collections using the Stripe payment gateway.
- After connecting your Stripe account with iGMS, following every direct booking, the system will generate an invoice with the necessary information in the reservation card, which is editable.
- iGMS generates invoices, and the guests can complete their payments using Stripe 3D Secure Link.
- You can easily log payment and deposit if it is for a hotel.
- You can also refund the guest from the system.
Smoobu creates custom invoice templates. Cross-selling items from the bookings will be shown in the invoice. You can insert PayPal links automatically to the invoice.
Smoobu integrates with Stripe, PayPal, Sumup, and Swikly. The payment integration is just for Smoobu booking engine.
You can choose how you want to receive payment on your website (Bank transfer, Stripe, Patpay, Payment on Arrival, and iDEAL for Dutch users).
iGMS’s reports include total revenue, cleaning and management fees, the number of cleaning tasks performed per month, taxes and service fees, monthly revenue reports, payouts, and itinerary information.
The user could adjust iGMS reports, including payouts, reservations, monthly revenue, and tasks to give to other team members.
Smoobu’s “Statistics” enables you to break down the reports by “revenue, bookings, cancellations, occupancy rate, dates, properties, and nights.”
You can download the list of reservations in Excel, PDF or CSV formats.
On the “Cockpit Page,” you can check the occupancy rate and channel.
You can integrate iGMS with PriceLabs, DPGO, Wheelhouse, and Beyond to get dynamic pricing services.
You can also enable the Channel Markup feature to change pricing, availability, and rates.
Smoobu’s dynamic pricing integration partners are Beyond and PriceLabs.
iGMS offers a Help Desk, Email Support, and Website Chat Support for Pro, Flexible, and trial accounts. However, iGMS customer support working hours differ for each plan.
The Pro users can receive support Monday to Friday 24 hours and 9:00 to 17:00 on the weekends.
The link of help articles and instructions are uploaded on the platform, and you can check them while you set your system up.
You can schedule a call to ask your questions.
Upon logging into the system, you can be in touch with a representative through email.
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iGMS’s unified inbox only works for Airbnb, Booking.com, and HomeAway at the moment.
iGMS allows you to respond to all guest enquiries from Airbnb and HomeAway with ready-made email templates within the system.
Messages received from Booking.com require you to search the name of the guest in iGMS messenger.
iGMS’s unified inbox lets you see the booking and guest details, pin, mark, answer the messages, write notes on a To-Do list, and alter reservations if necessary.
The messages from various booking platforms will be allocated to the bookings, and you can chat and see the conversation history online or via the mobile app.
Pricing
iGMS offers three different plans: Host, Flexible, and Pro. The Host plan allows you to choose between a monthly or annual commitment. Each property’s price under the annual plan is 12.6 GBP ($16), and it is 19 GBP ($24) on the monthly plan.
The Flexible plan has limited features activated but allows you to use Airbnb listings with full functionality, using which you need to pay 0.80 GBP ($1) per night if you have reservations. If you decide to use a Pro plan, you can choose between a monthly or annual commitment. At the beginning of each month, you will receive an invoice from the company that counts the number of your active properties – properties that have received at least one booking. Each property’s price under the annual plan is 15 GBP ($19), and it is 22 GBP ($28) on the monthly plan.
As for the cancellation of your subscription, they have specific policies that are good to know upfront. iGMS also offers a 14-day trial in the beginning, which is an excellent opportunity for you to decide whether it is the right solution for you or not.
Smoobu offers three packages. The Professional Flex, Professional Prepaid, and Team packages have three plans: monthly, yearly (10% discount), and two years (20% discount).
iGMS vs Smoobu: Which Property Management System to Choose?
To find the best PMS, you need to focus on your needs and expectations. Suppose you need a system that links you to some OTAs like Airbnb, Booking.com, and Expedia. In that case, iGMS helps you keep your calendar updated, manage your operations, and automate your communications. iGMS provides a central portal to manage and organise cleaning and maintenance teams. So, this platform makes it really easy to assign jobs, track work orders, make payments, and handle all the other tasks associated with cleaning and maintenance teams. However, iGMS offers only online support (no phone support) for both pro and free versions which isn’t ideal when you are in an emergency.
Smoobu is the right choice if you want an affordable, easy-to-use system with a PMS, channel manager, and website builder. With Smoobu’s guest app, you can provide your guests with a happy and pleasant experience. Furthermore, by accessing a contact list, you can directly connect with your guests or use the list for your email marketing. Since Smoobu does not offer cleaning, maintenance, and operations management, you should be mindful of other expenses you might have to pay for buying other software or hiring staff members. As your business grows, or if you decide to manage properties for other owners, Smoobu may not be able to meet your expectations because of the lack of functionalities in reporting, accounting, expense allocation, and profit splitting.
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