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Smoobu vs Tokeet

This article examines Smoobu vs Tokeet by concentrating on the main features that a hospitality management software should offer. The data has been collected from Smoobu’s and Tokeet’s websites and help articles. We also checked their reviews at Capterra to find the aspects that the actual users are emphasising. 

Smoobu vs Tokeet

Guest Review

In Capterra, Smoobu has a rating of 4.5, with the highest score for Customer Service. 

Trustpilot introduces Smoobu as an Average tool with a 3.5 TrustScore.

In Capterra, Tokeet has a rating of 3.7, with the highest score for Customer Service and Value for Money. 

Trustpilot introduces Tokeet as an Excellent tool with a 4.5 TrustScore.

Smoobu offers a “native online check-in tool,” through which you can collect guest information for compliance with local laws or for your own safety.

You can customise all the standard fields, including name, gender, nationality, document number, etc. Additionally, you have the option to add custom fields, require e-signature, and allow guests to attach files.

Smoobu’s integration with ChargeAutomation enables you to automate payment collection for reservations, security deposits, refunds, and fees.

Automata in Tokeet has been developed to provide a certain amount of automation. It automates activities from check-in to check-out.

You get a workflow of tasks organised by Automata to provide a list of all the services needed for a reservation received. Check Automata here.

Tokeet uses Signature, a document management tool, to facilitate getting guests’ signatures. With Signature, you can send the contract to the guests and get notified when the document is signed.

Smoobu’s channel manager synchronises all the bookings, calendar blocks, cancellations, and rates. For Vrbo/HomeAway, there is iCal synchronisation.

Smoobu has integration with more than 100 channels; it has an API integration with 15 channels.

Price synchronisation is available for Booking.com, Expedia and Agoda. You can add a mark-up in percentage to the base rate. It applies to the minimum stay and the price according to the days of the week.

Prices can be exported/imported from one channel into another.

Tokeet has two types of connection for channels: API (Airbnb, Booking.com and Expedia) and iCal. 

N.B. Changes in availability are instantly sent to your connected channels. However, rates always need to be pushed by using the push rate option.

Also, note that Tokeet will not import manual blocks from your API channels. In order to account for them, you will need to create Hold Events on your Tokeet calendar.

Smoobu offers integration with cleaning software such as Properly, TurnoverBnB, and VRScheduler.

Tokeet suggests using other cleaning services’ apps in conjunction with Tokeet.

Smoobu’s “native online check-in tool” helps you to collect information that you need for the local laws or the information you need for your safety as a host.

Smoobu’s integration partners for online check-ins are Checkin, Wishbox, Mymaison, Vikey, Avs, and Check-in Scan.

Smoobu’s integration partners for smart locks are KeyNest, NUKI, igloohome, Keysoft Claud, SCLAK, TheKeys, and Operto.

Tokeet’s Automata allows you to create triggers. You can automate your guest communications with Automata triggers. By setting specific trigger conditions, you can automate the process of booking, payment, check-in, and check-out.

  1. Smoobu provides you with a direct booking website, which is commission-free. You can add photos, location, description, logo, Google Maps, and policies, and collect payment through Stripe/PayPal.
  1. You can use it with your domain. Smoobu’s booking engine iFrame can be integrated with your current website. 
  2. You can translate the website into over 25 languages. 
  3. The website covers 50 currencies. 
  4. “You can add custom Javascript.”
  5. For the website, you can specify rates per person, per night, per booking, and define minimum stays. The availability calendar can be embedded on the website, and the guests can see it.
  6. The website is responsive on all devices.
  7. For the website, you can set “min days between booking and arrival, arrival and departure days, long stay discount, and discount code.” 
  8. The website can be integrated with content management systems such as WordPress, Wix, Weebly, Strato, Typ03, Drupal, Joomla, GoogleSite, Jimdo, and Squarespace. 
  9.  Smoobu integrates with Google Analytics. 
  10.  You can make restrictions regarding check-in and check-out days for your website.
  11.  You can embed Instagram, Facebook, Twitter, WhatsApp, Youtube, and LinkedIn on your website.

The web pages are NOT generated for different locations.

Tokeet’s website builder creates a mobile-responsive website for you. 

You can customise the font and colours, tagline, and description of your website.

You can add additional pages to your website by simply creating a new page. You can link additional pages of your website to other destinations, like connecting the staff login page to your application. 

Tokeet allows you to add:  

  • Google Analytics
  • Mix panel
  • Facebook tracking code
  • Your social media channels to be displayed on your website 
  • Custom CSS, HTML, and JavaScript code on your site

You can define long-stay discounts with “dynamic minimum length” for your website. For example, after 20 nights, your guests get a discount.

In Tokeet, you can link different rooms of a rental together and rent them as a whole.

Since the start of the COVID-19, Tokeet has suggested to its customers to consider substantial length of stay (LOS) discounts in weekly and monthly formats. LOS discounts are applied on top of Rategenoie rates recommendations.

Smoobu automates your communication with:

  • the guests by creating message templates like “thank you messages” and setting trigger events. The templates are customisable according to the guest name, check-in, and check-out times.
  • Smoobu’s “Dynamic Guest Guide,” generated uniquely for each booking, provides your guests with all the necessary information in 40 languages until they check out.
  • Smoobu has full integration with Booking.com & Airbnb messaging APIs.

You can share your Guest Portal with guests through Tokeet by either including a link in Enquiry Actions or sending it within a message template.

In case you have sold add-ons to your guests, you can make a single invoice with multiple items for them.

Smoobu’s CRM tool collects all guest contacts from all the connected portals on one page.

You can edit the data and export the list and send SMS and emails through third parties. 

You can download the mobile app to be in touch with your guests.

Tokeet saves the contact details of all the enquiries in the CRM within your Tokeet account. You can also add to this database or update it.

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Tokeet knows that you might need every now and then to block specific date ranges on your booking calendar for maintenance. So, it allows you to create a hold event that will prevent any bookings from occurring for these dates. These hold events will be reflected on all of your calendars.

Smoobu’s mobile app includes a unified inbox. 

There is a mobile app for the guests by which they can check Wi-Fi credentials, maps, tours, weather, etc. It is integrated with Smoobu’s tools, and you can cross-sell extra services during their stays.

Smoobu’s app also helps you collect reviews.

Tokeet’s mobile app is a native mobile app, developed for tracking operations. Cleaning instructions can be found in the mobile app. Tokeet mobile app enables you to create a booking manually on the go. You can also check the messages, rates, and calendar in your mobile app.

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Tokeet has specific features which help you manage your properties in different parts of the world.

With Tokeet you can:

  • Change the currency for an entire Tokeet account.
  • Change the currency for a specific rental.

Use templates in different languages to communicate with your guests in their language.

Smoobu’s “central operations cockpit” shows you the key performance indicators such as occupancy and distribution rates, current bookings, and a list of upcoming guests.

You can add a booking on this page.

Tokeet’s triggers can be used to notify you and your guests via email or SMS when a new booking is received. Before creating a trigger, you need to build a message template.

With Tokeet’s Message templates, you can create multiple templates for communications you routinely have with your current and prospective guests.

For more advanced options, you need to pay for Automata. With Automata, you can also use automated SMS, while with Tokeet you cannot send SMSes. You can create Triggers under the Workflow tab either by editing a sample trigger or by making a trigger from scratch.

You can share your Smoobu’s account with your partners and cleaning teams, allowing them access to general account settings, guest data, properties, messages, and prices.

Tokeet treats owners as other Tokeet users. You can control the owners’ access to:

  • Payouts: shows the owner how much to earn from each booking.
  • Reports: shows the owner detailed reports about the bookings.
  • Statements: provides monthly income statements.
  • Invoices: creates invoices for the owners.
  • Payment Gateway: allows the owners to connect their payment gateway to their Tokeet account.

Smoobu creates custom invoice templates. Cross-selling items from the bookings will be shown in the invoice. You can insert PayPal links automatically to the invoice. 

Smoobu integrates with Stripe, PayPal, Sumup, and Swikly. The payment integration is just for the booking engine.

Smoobu charges card details.

You can choose how you want to receive payment on your website (Bank transfer, Stripe, Patpay, Payment on Arrival, and iDEAL for Dutch users).

Tokeet enables you to send invoices and accept credit card payments online from the invoice through Paypal and Stripe. You can also add other payment gateways to your Tokeet account.

With Tokeet, you can include partial payment in the invoice you create.

Smoobu’s “Statistics” enables you to break down the reports by “revenue, bookings, cancellations, occupancy rate, dates, properties, and nights.”

You can download the list of reservations in Excel, PDF or CSV formats.

On the “Cockpit Page,” you can check the occupancy rate and channel.

Tokeet reporting provides detailed breakdowns of:

  • Enquiries
  • Bookings
  • Revenue
  • Expenses
  • Profit/Loss
  • Total Utilisation

All can be filtered by year, rental, and channel.

Smoobu’s dynamic pricing integration partners are Beyond and PriceLabs.

Tokeet has integration with PriceLabs as a revenue management solution for short-term rental properties. This way, you can define daily rates for your rentals in Tokeet based on PriceLabs data.

The link of help articles and instructions are uploaded on the platform, and you can check them while you set your system up. 

You can schedule a call to ask your questions.

Upon logging into the system, you can be in touch with a representative through email.

Setup: Tokeet will assign you a technical consultant who’ll set up your Tokeet account. Depending on the number of your rentals and the complexity of setup, Tokeet can also waive all implementation fees.

Support: You can contact the Tokeet support team any time at [email protected], or use the chat widget in the Tokeet platform. Tokeet training is held daily.

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The messages from various booking platforms will be allocated to the bookings, and you can chat and see the conversation history online or via the mobile app.

Tokeet’s Enquiry Inbox is the place to receive enquiries, bookings and cancellations. You can filter the enquiries by rentals, source (which includes all the different channels), status, and arrival month.

You can also import your previous enquiries to Tokeet, which is useful when migrating to Tokeet. 

You can also bill your guests by creating an invoice. You can add fees like cleaning fees to your invoice and send it to your guests via email.

Pricing

Smoobu offers three packages. One is free and covers limited features. The Professional and Team packages have three plans: monthly, yearly, and two years. As the number of units goes up, around £7 will be added to the price for each unit. Smoobu offers a custom price for more than 20 properties.

Tokeet offers unit-based pricing models, where users pay a monthly or yearly fee based on the number of their rentals. If they choose the yearly payment plan, they will receive a 20% discount.

You can see the details of the price per rental here.

Smoobu vs Tokeet: Which Property Management System to Choose?

Smoobu is the right choice if you want an affordable, easy-to-use system with a PMS, channel manager, and website builder. With Smoobu’s guest app, you can provide your guests with a happy and pleasant experience. Furthermore, by accessing a contact list, you can directly connect with your guests or use the list for your email marketing. Since Smoobu does not offer cleaning, maintenance, and operations management, you should be mindful of other expenses you might have to pay for buying other software or hiring staff members. As your business grows, or if you decide to manage properties for other owners, Smoobu may not be able meet your expectations because of the lack of functionalities in reporting, accounting, expense allocation, and profit splitting. 

Tokeet is a Vacation Rental Management Software offering tools for channel management, rental automation, owner management, and more. If you are looking for a cheaper option, then Tokeet is the right one for you. However, you should always bear in mind that most of the time you need to compensate for the low price you pay. Unresponsive support and weak technical help are pressing issues to seriously think about. Tokeet initially provides you with some basic functionalities found in most PMSes. However, to get your hands on more advanced features, you should pay for its supplementary schemes like Automata.

We are committed to ensuring that all our comparison articles are factually entirely correct and accurate. If you have spotted anything that you feel is wrong or misleading in this article, we’d appreciate hearing from you.

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